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CentAUR - FAQs

How will CentAUR benefit me (the author)?

Depositing you work in an open access repository makes your work more visible. Research shows that publications that are made open access are more likely to be cited than those retrievable only through paid subscription.

You will also be able to satisfy funder requirements to make a copy of your sponsored research outputs freely available online.

CentAUR will form a central record of publications for multiple reporting purposes, including for research assessment exercises. Your full texts will be preserved and publications lists updated. You will be able to set up lists of these to your personal website; instructions are being developed and will be provided in 'Help'.

Who should deposit outputs in CentAUR?

Schools are responsible for adding their own publications to CentAUR, either by the authors doing this themselves or delegating to a colleague. Some Schools/Departments have a central person who does this on behalf of all their authors.

CentAUR staff do not add publications on your behalf. They do make amendments that you request to live publications.

University of Reading academic, research, administrative and support staff may add items to CentAUR by logging in with their Reading usernames and passwords. If you are depositing an output on behalf of the author you should ensure that you have permission to do so.

Why don't all my publications in CentAUR appear when I click on my name on the Browse by Author page?

Your publication needs to be associated with your unique CentAUR Reading ID number. This should have been done manually by whoever added the publication for you (by selecting your name from the autocomplete list that appears as you start to type). To add this retrospectively, please ask

How do I change my name/title in Browse by Author and in my Profile page?

CentAUR picks up your 'Preferred' first name and 'Known as Surname' in Trent (the HR system). You can change this yourself by logging into Employee Self Service via the link on the staff home page. Select the Personal details option, then Personal information. You will then be able to update your names.

To change your title, please contact to request the change.

The above changes may take up to 48 hours to take effect in CentAUR. They change your name in Browse by Author, your Profile and in the author autocomplete suggestion that appears when you create a new publication record. They do not affect publications records already created.

If your author name needs changing in a publications record in CentAUR, contact

Are draft, or unpublished versions of outputs permitted in CentAUR?

No. The Content Policy includes only outputs that have been accepted for publication or are already published. Arts outputs, such as performances, must have reached the public domain.

Reports and working papers that are not formally published must be in their final version and should represent significant research in your School, and should be agreed with CentAUR staff before you add them.

Can CentAUR store large files/multi-media files/unusual formats?

Yes. However, people searching CentAUR may not be able to open them on their machines.

Aim to provide your output in a widely used format, such as PDF. You can choose to archive the item in its original format as well.

CentAUR can store the separate elements of a multi-media file but cannot make them available as a single combined output.

Formats accommodated include: HTML, PDF, Postscript, Plain Text, Rich Text (RTF), Microsoft PowerPoint/Excel/Word, LaTeX, Image (JPEG, PNG, GIF, BMP, TIFF), Video (MPEG, QuickTime, AVI), XML, Archive (BZ2, TGZ, ZIP), Audio (WAV, MP3, OGG, FLAC, WMA).

If an article is online on the publisher's website but not yet published, can I include it in CentAUR?

Yes. Set the publication status to 'in press'. Repository staff will routinely update 'in press records' to 'published' status. To request an immediate change, contact

Can I deposit a paper with many multiple authors?

Yes, if you believe the paper to represent a significant research output of the University. To save typing in each name, consider importing the item via DOI or PubMed ID. (NB Occasionally, only the first author is imported via DOI and so the others will need to be typed in.) Do not substitute names with 'et al.'

Can I deposit a foreign language paper?

Yes, but if the title is in a language other than English it is preferable that you provide a summary in English in the Abstract field. CentAUR does not handle foreign language characters e.g. Chinese; in these cases, translate the title into English.

Is CentAUR a publisher?

No. CentAUR does not provide any publishing services. You should continue to publish your work in scholarly journals and through publishers.

I have deposited my work in an open access journal. /I have paid for open access for my article. Do I still need to deposit the full text in CentAUR?

Yes, bibliographic details should be deposited for all of your publications.

CentAUR aims to be as complete an archive as possible of the outputs of the University, for the purposes of long term preservation; if practical and if permitted by your copyright agreement, please also deposit a full text copy of your work in CentAUR. Not all open access articles can be deposited in CentAUR; check individual policies.

Will depositing my work in CentAUR enable others to plagiarise it?

This is unlikely. When outputs are stored electronically it is often easier to detect plagiarism.

Can I make changes to a publication that has already been deposited?

Yes, for items in the review area. You can make changes yourself to an item that you have deposited only whilst it is 'Under Review', before it has been moved to the 'Live Archive' by an editor. In your Manage Deposits area: click on the spyglass next to the item, click Actions, click Return to Work Area, click Edit. Open up the relevant deposit pages (Type, Upload, Details, Divisions, Subjects, Comments), make changes and deposit it again.

No, for live items. Contact to request changes to a 'live' item, such as corrections to the metadata, updating the publication status from 'in press' to 'published' or adding a full text. Do not create a duplicate record.

Changes to the full text of a 'live' item are not usually permitted but an updated version can be deposited, and the earlier version hidden from view. For further details, please see the Preservation Policy

Can I remove an output from CentAUR?

You can request withdrawal of a full text. Contact

Acceptable reasons for withdrawal are defined in the Preservation Policy and in the Notice & Takedown policy; they include compliance with copyright agreements, breach of rights, plagiarism and falsified research.

Am I (the author) legally responsible for complying with the publisher's copyright agreement when depositing a full text?

Yes, this responsibility cannot be delegated. However, repository staff will check that the version deposited is consistent with permissions in the publisher's copyright agreement, as long as the agreement is publicly available to them; they will limit access or remove a full text that is not permitted.

CentAUR has a robust Notice & Takedown policy and if repository staff are contacted about a breach of rights they will immediately remove an item from public view for further investigation. The University has insurance and access to legal advice.

I have received a request from a researcher asking for a copy of one of my items in CentAUR. Why have I received it and what do I need to do?

If the full text item in CentAUR has restricted access or is embargoed, or not deposited at all, this generates a 'request a copy from Reading author' option for the searcher.

You can choose to accept or reject it, or to ignore it. If the full text is archived in CentAUR, then 'accept' will send a copy to the requester. If it is not archived in CentAUR, then you will need to send a copy from your own email address.

If you choose to accept/send a copy, you should check the copyright transfer agreement that you signed with your publisher. Usually you are permitted to send the publisher's PDF. You may wish to establish the reason that it has been requested, for example that it is for personal, private or educational use rather than commercial purposes.

Members of the University should not request copies from you if the University has a subscription to the item.

If you no longer wish to be contacted about one or more of your outputs in CentAUR, please contact and repository staff will remove your contact address from the item(s).

What happens to my outputs in CentAUR if I leave the University?

CentAUR is notified of leavers so there is no need for you to contact us.

Your outputs will remain in CentAUR. However, we will remove your contact address from the 'request a copy from Reading author' facility, unless you have requested that your University email account is to remain open. (We do not replace with personal or other email addresses because we are unable to update them; under Data Protection rules we should not hold out of date email addresses.)

You will no longer be able to log in and add outputs to CentAUR.

It may be possible to copy and upload your publications to your new institution's repository. Contact to discuss.

Can I add a thesis to CentAUR?

Univertsity of Reading doctoral theses, completed by cohorts of autumn 2012 and later, are added to CentAUR. Electronic versions should be submitted to the Exams Office together with the printed copy and thesis deposit form. The electronic version of the thesis is then uploaded to CentAUR by Library staff. See the Graduate School website for guidance on submitting electronic theses.

Members of staff can add bibliographic details of their own thesis to CentAUR - but not the full text. It must be doctoral level. It can be from any institution.

I am new to the University. Can I add my outputs published at my previous institution?

Yes, as long as they are consistent with the content policy of CentAUR.

It may be possible to copy and upload your publications in your former institution's repository into CentAUR, rather than you manually entering them. Contact to discuss.

How do I add publications lists from CentAUR into my CMS web page?

There are instructions for doing this in the wiki in Digital Development's Blackboard site. Alternatively, please contact ITS-help.

Why do you check publications that I have added to CentAUR, before making them live?

Accurate data and consistent style help with effective retrieval and export of CentAUR data, reduce the likelihood of inconsistent or split citations and give a professional look to lists of outputs in CentAUR. Checking the copyright of full texts and abstracts reduces the risk of a breach.

We check:

  • The output is within CentAUR's policy/scope
  • Duplication
  • Metadata in correct fields
  • Typos
  • Style - capital letters, format for ISSN etc.
  • Authors' unique Reading IDs have been added so that the publication will appear in Browse by Author
  • Verification against the published version, checking for e.g. author order and name style, accuracy of title, accuracy of pages etc.
  • Publication status
  • Addition/removal of abstract. (No publisher abstract allowed for books or Arts/Humanities/Social Sciences articles, non-hard sciences.)
  • Checking or adding an Official URL, preferably a DOI
  • Removal of non-Reading, non-Author email contact address
  • Publisher's copyright policy for full texts added
  • Any full text added is correctly described

We do not add:

  • Whether refereed
  • Extra divisions that your publication is associated with e.g. the Schools and Centres of your co-authors; we only check that what you have added is correct
  • Funder or project information
  • Author contact addresses

The less that we have to change, the quicker it is for us to check and make live what you have added.

NB Creating a new article record via the DOI import option is quicker for you and provides an accurate, partially complete metadata record. See Help for instructions

Last updated: 14th October 2011

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